Welcome to CAM

Capital Asset Management (CAM) oversees the university’s movable capital equipment, tracking it from the date of acquisition to the date of disposal. Federal guidelines and MSU policy require that CAM maintain and track all of the university’s capital assets, which are defined as:

non-expendable, tangible personal property with an acquisition cost of $5,000 or more per unit;
has a useful life of more than one year; and
has the capacity to function as a stand-alone unit without the assistance of another unit.

Managing capital assets at MSU is a large undertaking. CAM currently oversees more than 21,000 capital assets, owned by units across the university. While the responsibility for maintaining individual asset records in KFS lies with departments, CAM provides education and resources to the university community. Our mission is to support MSU departments in managing their capital assets from the date of acquisition to the date of disposal.

BOOK AN APPOINTMENT

Meet with our team to discuss your role as a CAM processor, or schedule your biennial audit.

ANNUAL ASSET INVENTORY

Maintain your department’s asset records through conducting an annual asset inventory.

TRANSFER ASSETS

Transfer assets to another unit or to the MSU Surplus Store.

RETIRE AN ASSET

Retire assets that are no longer usable or needed.

News

Nov 21

UPL to close for winter break

University Procurement and Logistics will be closed in alignment with the university's winter break from December 23, 2022, through January 2, 2023. We will reopen and all services will resume (with potential delays) on Tuesday, January 3.

Nov 17

Thanksgiving closures at UPL

University Procurement and Logistics will be closed Thursday, November 24, and Friday, November 25, 2022, for Thanksgiving break. Due to the extended weekend, Logistics will not accept hazardous materials shipments—including any shipments with dry ice—on Wednesday, November 23, 2022.

Mar 22

New Cognos/BI Reports

The Supply Chain Analytics team recently launched three new Cognos/BI reports to assist UPL's campus partners responsible for PCards and/or capital assets.

Mar 01

PCard policy and process improvements now in effect

Policy and process improvements to the MSU PCard program announced earlier this year became effective on March 1, 2022. These changes allow MSU cardholders to have more flexibility in purchasing low-dollar, low-risk items, as part of UPL's commitment to providing excellent service experiences.

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FAQS

Will the Capital Asset Management team audit all of the equipment on my FIN 059 - Asset Inventory report?
Yes, the CAM team will physically verify all of the assigned capital assets that are located on campus. For assets that are located off campus, pictures(s) of the asset and its tag should be sent to CAM during years that the department is assigned to a CAM-assisted inventory process.
I don't manage my department's capital assets. Why am I receiving emails from CAM?
CAM sends asset audit notices to Role 6 CAM Processor, as assigned by departments in EBS. If you are assigned as a Role 6 CAM Processor incorrectly, please check with your department and update your role assignments via eARM form.

Our quarterly newsletters are sent to both fiscal officers and Role 6 CAM Processors, and an unsubscribe link is included at the bottom of the email. However, unsubscribing from the quarterly newsletters will not remove your Role 6 CAM Processor assignment.
Why is the asset's condition not updated on audits?
The condition of a capital asset can be updated as part of a inventory process; however, it doesn't affect the depreciable value. As such, the Capital Asset Management team will use a default condition of "good" unless the department requests an updated condition at the time of barcode scanning during a CAM-led inventory.
It’s my year to conduct inventory. What are the options?
All capital asset audits require the completion of a Annual Asset Inventory Certification form (.pdf). Additionally, CAM provides two tools to assist departments conducting their own inventory:
- Annual Asset Reporting Template (.xlsx), if changes need to be made to the asset record by CAM
- Barcode scanner equipment loan of up to one week, best for departments with many assets
Complete physical inventory instructions are available on our website.

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