Capital Asset Management

BOOK AN APPOINTMENT
Meet with our team to discuss your role as a CAM processor, or schedule your biennial audit.
ANNUAL ASSET INVENTORY
Maintain your department’s asset records through conducting an annual asset inventory.
TRANSFER ASSETS
Transfer assets to another unit or to the MSU Surplus Store.
RETIRE AN ASSET
Retire assets that are no longer usable or needed.
News
Thanksgiving closures at UPL
University Procurement and Logistics will be closed Thursday, November 24, and Friday, November 25, 2022, for Thanksgiving break. Due to the extended weekend, Logistics will not accept hazardous materials shipments—including any shipments with dry ice—on Wednesday, November 23, 2022.New Cognos/BI Reports
The Supply Chain Analytics team recently launched three new Cognos/BI reports to assist UPL's campus partners responsible for PCards and/or capital assets.PCard policy and process improvements now in effect
Policy and process improvements to the MSU PCard program announced earlier this year became effective on March 1, 2022. These changes allow MSU cardholders to have more flexibility in purchasing low-dollar, low-risk items, as part of UPL's commitment to providing excellent service experiences.FAQS
- Will the Capital Asset Management team audit all of the equipment on my FIN 059 - Asset Inventory report?
Yes, the CAM team will physically verify all of the assigned capital assets that are located on campus. For assets that are located off campus, pictures(s) of the asset and its tag should be sent to CAM during years that the department is assigned to a CAM-assisted inventory process.
- I don't manage my department's capital assets. Why am I receiving emails from CAM?
CAM sends asset audit notices to Role 6 CAM Processor, as assigned by departments in EBS. If you are assigned as a Role 6 CAM Processor incorrectly, please check with your department and update your role assignments via eARM form.
Our quarterly newsletters are sent to both fiscal officers and Role 6 CAM Processors, and an unsubscribe link is included at the bottom of the email. However, unsubscribing from the quarterly newsletters will not remove your Role 6 CAM Processor assignment.
- Why is the asset's condition not updated on audits?The condition of a capital asset can be updated as part of a inventory process; however, it doesn't affect the depreciable value. As such, the Capital Asset Management team will use a default condition of "good" unless the department requests an updated condition at the time of barcode scanning during a CAM-led inventory.
- It’s my year to conduct inventory. What are the options?
All capital asset audits require the completion of a Annual Asset Inventory Certification form (.pdf). Additionally, CAM provides two tools to assist departments conducting their own inventory:
- Annual Asset Reporting Template (.xlsx), if changes need to be made to the asset record by CAM
- Barcode scanner equipment loan of up to one week, best for departments with many assets