FY25 ends on Monday, June 30, 2025. Ensure your UPL-related eDocs are submitted and in the appropriate status by the dates below for processing in FY25. A full list of FYE cutoff procedures is available on the Office of the Controller's website.

Purchase requisitions, POs, and invoices

No additional or special processing action is needed for purchase requisitions. If the requesting department desires invoice payments to be made within FY25, the purchase requisition must be submitted with enough time for approvals, negotiation, and issuance; fulfillment of goods/services by the supplier; and invoice processing and payment. Contact Procurement with questions.

Invoices to be paid against purchase orders issued in FY25 must be submitted to Accounts Payable by 5 p.m. on Wednesday, June 25, 2025.

PCard

All PCard transaction eDocs (PCDO) must be fully routed and approved by 5 p.m. on Monday, June 30, 2025, to be recorded in FY25.

Capital Asset Management

Asset retirement eDocs must be routed and awaiting Capital Asset Management approval by 5 p.m. on Monday, June 23, 2025, to ensure finalization by 5 p.m. on Monday, June 30. Any asset retirement document not in final status by June 30 will be disapproved.

Capital asset transfer eDocs, including those to the MSU Surplus Store, must be in final status by 5 p.m. on Monday, June 30, 2025, or the eDoc will be disapproved.

All movable capital assets received and assigned an in-service date in FY25 must have a corresponding asset barcode tag attached to the asset and assigned in the Asset Maintenance record by Monday, June 30, 2025.

Warehouse Services

All University Stores orders to be charged against funds for FY25 must be placed via the Spartan Marketplace catalog prior to 12 p.m. on Friday, June 27, 2025.