Apr 02 2024
Payments
Our Services
Accounts Payable
The Accounts Payable (AP) team processes invoice payments for purchases made through the Finance System. Purchase order payments are made based on the terms negotiated between Procurement and the supplier.
PCard
The MSU PCard, a MasterCard® product, is designed to allow for the direct procurement of low-dollar, low-risk purchases by faculty and staff through the use of a credit card. The PCard program increases efficiency by eliminating the need for small dollar requisitions, disbursement vouchers and petty cash funds.
Submitting Invoices
Submit invoices by following specific instructions.
PCard Application
Complete and submit an application in the Finance System.
Tutorials + Forms
Bolster your understanding of AP and PCard processes.
News
Nov 28 2023
UPL to close for winter break
UPL will be closed during the winter break from December 23, 2023, to January 2, 2024.Jul 27 2023
Angell Building closing early today, Thursday, July 27
Due to construction, the Angell Building will be closed early today, Thursday, July 27, starting at 4:30 p.m.Jul 07 2023
New PCard Process Improvements
UPL's Payment Systems team is pleased to announce process improvements for the MSU PCard Program.FAQS
- Can units request a private training session with the PCard team?The PCard team is available to provide training sessions to MAUs. Please note that many questions can be answered by reviewing the job aids and on-demand training video, available on the PCard Reference and Training page. MAUs interested in training for cardholders and/or fiscal officers should contact the PCard team via email.
- What should an FO do if they notice a policy violation on an eDoc?
- Discuss the PCard policy violation with the cardholder.
- Confirm there is an itemized receipt attached to the eDoc, a business purpose is noted, and that the accounting string is accurate.
- Add a detailed note about the PCard violation to the Notes and Attachments section.
- Adhoc route the eDoc as an acknowledgement to the PCard Administrator Group (pcardadministrator group) before approving it.
- Why is strike information sent to the fiscal officer and not the cardholder's supervisor? The fiscal officer is part of the PCard approval chain, so those responsibilities lie with FO. Units are encouraged to discuss internal processes related to the 1-2-3 Strike Policy, such as notifying supervisors of issued strikes.
- How are the cardholder and FO notified of a strike?PCard strikes will be issued via email to cardholder and default account fiscal officer by the PCard team.