Apr 23 2025
Payments
Our Services
Accounts Payable
The Accounts Payable (AP) team processes invoice payments for purchases made through the Finance System. Purchase order payments are made based on the terms negotiated between Procurement and the supplier.
PCard
The MSU PCard, a MasterCard® product, is designed to allow for the direct procurement of low-dollar, low-risk purchases by faculty and staff through the use of a credit card. The PCard program increases efficiency by eliminating the need for small dollar requisitions, disbursement vouchers and petty cash funds.
Submitting Invoices
Submit invoices by following specific instructions.
PCard Application
Complete and submit an application in the Finance System.
Tutorials + Forms
Bolster your understanding of AP and PCard processes.
News
Mar 27 2025
FY25 year-end cutoff dates
FY25 ends on Monday, June 30, 2025. Ensure your UPL-related eDocs are submitted and in the appropriate status by the dates below for processing in FY25.Dec 09 2024
UPL to close for winter break
University Procurement and Logistics will be closed in alignment with the university's extended winter break from Tuesday, December 24, 2024, through Wednesday, January 1, 2025. We will reopen and all services will resume (with potential delays) on Thursday, January 2, 2025Apr 02 2024
Year-end cut-off dates
FY24 ends on Sunday, June 30, 2024. Ensure your UPL-related eDocs are submitted and in the appropriate status by the dates below for processing in FY24.FAQS
- How do I request a PCard exception?Prior to putting the expense on a PCard, a PCard Exception Request form should be submitted. The PCard team will approve or disapprove the exception request. If approved, the cardholder can proceed with the purchase; otherwise, another procurement method (e.g., purchase order) should be used.
- What attachments are required in EBS for a PCDO?A legible, itemized receipt is required to be attached to the PCDO, along with any other relevant documentation related to the transaction. For example, if the cardholder has purchased software, an approved PCard Exception Request form and an approved IT Readiness form would need to be attached in addition to the itemized receipt.
- Can invoices be submitted via email?
Yes! Note: the email addresses below are for invoice submission only—no other correspondence.
To submit invoices via email, please follow these steps.
Suppliers
- Prepare each invoice as a separate PDF file.
- Send only one invoice per email.
- In the email subject line, include the PO number and the vendor name.
- Suppliers: Send email to MSUPAY@msu.edu
MSU Departments
- Prepare each invoice as a separate PDF file.
- Send only one invoice per email.
- In the email subject line, include the PO number and the vendor name.
- For expedited payment, put "Urgent" in the subject line and the account number to charge in the body of the email.
- MSU departments: Send email to USAP@msu.edu
- Can units request a private training session with the PCard team?The PCard team is available to provide training sessions to MAUs. Please note that many questions can be answered by reviewing the job aids and on-demand training video, available on the PCard Reference and Training page. MAUs interested in training for cardholders and/or fiscal officers should contact the PCard team via email.