Policies and Requirements

The purchase of goods and services must be made in accordance with Michigan State University requirements. MSU suppliers are expected to adhere to the policies and requirements outlined below.
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Conflicts of Interest

Suppliers are asked to disclose any and all potential conflicts of interest to MSU for appropriate review and disposition.

MSU Criminal Background Check Policy

Suppliers may be required to perform and certify criminal background checks of personnel working on MSU's campus pursuant to applicable MSU background check policies. 

Freedom of Information Act (FOIA)

Information regarding MSU FOIA guidelines and procedures.

MSU Anti-Discrimination Policy

Michigan State University’s scholarly community-building efforts occur within the context of general societal expectations, as embodied in the law. 

MSU Institutional Data Policy

The university community and external communities have expectations regarding the appropriate and ethical uses of data and their stewardship that are critical to MSU's ability to maintain public trust and confidence. 

Smoke and Tobacco-free Policy

This policy applies to all persons on University property, including students, faculty, employees, contractors, sub-contractors, and visitors, and to all persons who use university vehicles.

Tax IDs

For security purposes, suppliers are required to obtain an IRS Tax EIN Number (as opposed to a social security number) to do business with MSU.

Trademark Protection and Licensing 

All purchases—including purchases made with a PCard—that include an MSU trademark (i.e., trademark, mark, logo, insignia, seal design, slogan, or other symbol or device associated with or referring to the university), require the merchant be licensed through the University Licensing Programs office. Any person, business, or organization with an interest in marketing products bearing the trademarks of Michigan State University needs to first obtain a license through CLC (Collegiate Licensing Company).