Policies and Procedures

The Manual of Business Procedures sections for Procurement and payments include:

Section 74: Invoice Processing
Section 76: Independent Contractors for U.S. Citizens and Resident Aliens
Section 270: Procurement Department
Section 271: Procurement Card
Section 320: Lease, Lease Purchase, and Installment Agreements

The purchase of goods and services must be made in accordance with Michigan State University policies and procedures.

Bid Process
MBP 270 details the parameters for competitive solicitation.

Conflict of Interest Policy
By merit of MSU’s status as a state institution, MSU employees are considered to be public servants and are expected to adhere to state law. 

Criminal Background Check Policy
Suppliers may be required to perform criminal background checks of its personnel working on MSU's campus pursuant to applicable MSU background check policies. 

Freedom of Information Act (FOIA)
Information regarding MSU FOIA guidelines and procedures.

MSU Anti-Discrimination Policy
Michigan State University’s scholarly community-building efforts occur within the context of general societal expectations, as embodied in the law. 

MSU Institutional Data Policy
The university community and external communities have expectations regarding the appropriate and ethical uses of data and their stewardship that are critical to MSU's ability to maintain public trust and confidence. 

Shipping, Delivery, and Returns on Purchase Orders
All purchase orders provide delivery instructions to the supplier. The university’s standard shipping instructions require the supplier to ship items to Central Shipping and Receiving where items are received, consolidated, tracked, and re-delivered to units. 

Signature Authority
The bylaws of the Board of Trustees at Michigan State University authorize the president to execute contracts and other legal documents on behalf of the Board of Trustees. 

Smoke and Tobacco-free Policy
This policy applies to all persons on University property, including students, faculty, employees,
contractors, sub-contractors, and visitors, and to all persons who use University vehicles.

Trademark Protection and Licensing 
All purchases—including purchases made with a PCard—that include an MSU trademark (i.e., trademark, mark, logo, insignia, seal design, slogan, or other symbol or device associated with or referring to the university), require the merchant be licensed through the University Licensing Programs office. Any person, business, or organization with an interest in marketing products bearing the trademarks of Michigan State University needs to first obtain a license through CLC (Collegiate Licensing Company). 


Misconduct Hotline 
Michigan State University has implemented a telephone and web reporting hotline to help maintain adherence to ethical practices.