Jul 10 2024
Procurement
As financial stewards of the university, Procurement competitively solicits, negotiates commercial contracts, and issues orders for goods and services in support of MSU's mission. Through negotiation and strategic sourcing, Procurement reduces costs and improves efficiencies—while complying with federal, state, and university policies, laws, and regulations. For complex or high-dollar transactions, involving Procurement early in the process will yield the best results.
Questions? Contact an appropriate buyer based on your commodity. General inquiries may be emailed to upl.procurement@msu.edu.
Buying Methods
Choosing the appropriate buying method saves time and university resources.
Staff + Commodities
Find the appropriate Procurement buyer for your commodity-related questions.
Policies + Procedures
Understand the various requirements in place for the procurement of goods and services.
News
May 15 2024
Procurement policy and guidance updates
To enhance the customer experience and support improved procurement processes at MSU, University Procurement and Logistics is pleased to announce procurement policy and guidance updates that became effective May 1, 2024. These changes will allow employees to have more confidence in their role within the procurement process.Apr 02 2024
Year-end cut-off dates
FY24 ends on Sunday, June 30, 2024. Ensure your UPL-related eDocs are submitted and in the appropriate status by the dates below for processing in FY24.Nov 28 2023
UPL to close for winter break
UPL will be closed during the winter break from December 23, 2023, to January 2, 2024.FAQS
- May I engage with a vendor who has interesting opportunities to show us?It is not allowed to begin conversations with only a single vendor, potentially favoring them over other eventual bidders, in the public procurement process. Instead, initiate the requisition process to gather information from various suppliers via a Request for Information (RFI). Pursuing a single vendor or exposing proprietary technology in the writing of RFP (public bid/request for proposal) requirements is also not allowed.
- How do I return items from a Spartan Marketplace order?
To return items to University Stores, follow our return and exchange directions.
To return items ordered through Spartan Marketplace for suppliers other than University Stores:
- Contact the supplier directly to find their preferred method
- Complete the supplier's material return authorization form, attach it to your item, and submit a Service Request (EBS login required)
- Select the "Parcel UPS/Fed Ex" option on the Service Request for smaller shipments or the "Freight" option for larger shipments
- Place the item in your building mailroom or dock, and Logistics will pick it up for return.
- What is the difference between an IC Service Agreement and a subcontract?
An IC Service Agreement is a written agreement for a specialized service not available through a routine service provider. The contractor requires a specialized knowledge in a particular field and often requires originality, creativity, and decision-making abilities.
A subcontract is an agreement written under the authority of and consistent with the terms of the Prime Award (grant or contract) that transfers a portion of the research or substantive effort to another organization. The collaboration is substantial enough that the collaborating individual or organization will participate in preparation of results, publication, presentation, or other collaborative participation beyond routine analytical work.
- What if an Independent Contractor would like to provide their own agreement?MSU requires that its own IC Service Agreement form be used for any and all services provided to the university, and any exception to this requirement must be approved in writing by MSU Procurement.