Procurement

Under which category does my requisition fall?
What is considered a simple requisition?
- A simple requisition is one where the cost of the goods or services is below the $25,000 threshold for bidding
Simple contract renewals:
- Do not require rebidding
- Use Michigan State University terms and conditions on the contract
RFPs and contract renewals are considered complex if any of the following apply:
- Rebidding is required
- The contract does not use Michigan State University terms and conditions
- Contracts are campuswide and require the involvement of stakeholders
- Multiple rounds of negotiations are required
- The project is sole or single sourced
- Many IT contracts are categorized as high complexity
Is your purchase IT related?
- Complete the IT Readiness form, then download and attach it to the requisition (or provide it to the appropriate Procurement agent). The process will not move forward without it.
- Due to potential security and accessibility reviews, IT purchases can take additional time to process. Read more about IT Procurement.
Requisitions are considered complex if any of the following apply:
- Cost for the goods or services is equal to or greater than the $25,000 threshold and requires bidding
- Contract does not use Michigan State University terms and conditions
If your purchase is equal to or greater than the $25,000 bid threshold and you are requesting a single or sole source, include that justification with the requisition.
Keep fiscal year-end cut-off dates in mind when making purchases.
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- Information is available on the Office of the Controller website.
- Foreign orders may take an additional 2-3 weeks in processing time.
- Requisitions in which there is a conflict of interest may take 3-4 months in additional processing time.
- Orders requiring a criminal background check may take additional processing time.
- Order approvals required by non-UPL entities may take additional processing time.
Tutorials
Job aids have been developed to assist in understanding the requisition and purchase order processes.