Requisition Processing Timelines

Below are a list of requisition guidelines and processing time expectations.

For complex or high-dollar transactions, involving Procurement early in the process will yield the best results.

Under which category does my requisition fall?

Simple requisition (2-4 week processing time)

What is considered a simple requisition?

A simple requisition is one where the cost of the goods or services is below the $25,000 threshold for bidding

Complex requisition (4-6 week processing time)

Requisitions are considered complex if any of the following apply:

Cost for the goods or services is equal to or greater than the $25,000 threshold and requires bidding
Contract does not use Michigan State University terms and conditions

If your purchase is equal to or greater than the $25,000 bid threshold and you are requesting a single or sole source, include that justification with the requisition.

Simple contract renewals (2-4 week processing time)

Simple contract renewals:

Do not require rebidding
Use Michigan State University terms and conditions on the contract

Complex request for proposals (RFP) and contract renewals (6-12 week processing time)

RFPs and contract renewals are considered complex if any of the following apply:

Rebidding is required
The contract does not use Michigan State University terms and conditions
Contracts are campuswide and require the involvement of stakeholders
Multiple rounds of negotiations are required
The project is sole or single sourced
Many IT contracts are categorized as high complexity

IT procurement (4-12 weeks processing time)

Is your purchase IT related?

Complete the IT Readiness form, then download and attach it to the requisition (or provide it to the appropriate Procurement agent). The process will not move forward without it.
Due to potential security and accessibility reviews, IT purchases can take additional time to process.

Tutorials

Job aids have been developed to assist in understanding the requisition and purchase order processes.

Requisitions (Videos)	Purchase Orders
Creating a Complex Requisition (interactive)	Purchase Order Overview
Creating a Standard Requisition (interactive)	Searching for a PO
How to Copy a Requisition (1:00)	How to Close an Open PO
Importing Line Items (2:02)	PO: Responding to Contract Manager Notes/Changes
Reading a Route Log (1:09)	PO: Sending Notes to a Buyer
Searching a Requisition (1:45)

PCard limit options

Read about PCard single transaction limits and monthly spending threshold options.

Signatures

Learn about your ability to sign on hotels, conference agreements, and other lodging.

Contact Procurement

Find out who to contact in Procurement, based on the commodity.