Payments
Emailing Invoices
Note: The email addresses below are for invoice submission only—no other correspondence.
Accounts Payable accepts invoices from both MSU departments and suppliers electronically.
To submit invoices via email, please follow these steps.
Suppliers
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Prepare each invoice as a separate PDF file.
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For security purposes, redact social security numbers.
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Send only one invoice per email.
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Send an original email—do not forward from another email.
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In the email subject line, include the PO number and the supplier name.
Example: PO 345678 James Company -
Send email to MSUPAY@msu.edu.
MSU Departments
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Prepare each invoice as a separate PDF file.
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For security purposes, remove or redact social security numbers.
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Send only one invoice per email.
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Send an original email—do not forward from another email.
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In the email subject line, include the PO number and the supplier name.
Example: PO 345678 James Company - For expedited payment, put "RUSH" in the subject line and the account number to charge in the body of the email.
Example: RUSH - PO 345678 James Company - For check pickup, put "HOLD FOR PICKUP" in the subject line.
Example: HOLD FOR PICKUP - PO 345678 James Company -
Send email to UPL.AP@msu.edu.
It takes approximately one week after receipt of the invoice to enter it into the system. Emailed invoices will be processed at the same rate as paper invoices that are received that day. Please contact Accounts Payable at (517) 353-2011 with any other inquiries.
Other Options
- Fax invoices to (517) 884-6189
- Mail invoices to:
- MSU Accounts Payable
166 Service Rd., Room 103
East Lansing, MI 48824
- MSU Accounts Payable
Paymode-X®
Interested in receiving future payments electronically? Suppliers are encouraged to enroll in Paymode-X®, a service offered by Bank of America Merrill Lynch.
Benefits of enrollment:
- Saves time and money
- Robust reporting
- Multiple layers of security
Already enrolled? Call Paymode-X at (877) 443-6944 to have MSU added to your account.