Information Technology (IT) Procurement Process

Michigan State University is committed to providing an accessible, usable, and integrated user experience. When purchasing Information Technology (IT), units should understand the impact these purchases have on individuals with disabilities in and outside the university.  

Definition

Information technology refers to any equipment or interconnected system or subsystem of equipment that is used in the creation, conversion, or duplication of data or information. 

The term information technology includes, but is not limited to:

  • telecommunications products
  • information kiosks and transaction machines
  • Internet and Intranet websites
  • web-delivered content
  • software
  • electronic books and electronic book reading systems
  • search engines and databases
  • multimedia
  • classroom technology
  • office equipment
  • computers, laptops, and tablets

Purchase Reviews

Procurement facilitates web accessibility and security reviews on behalf of MSU IT in order to minimize security and data risks and maintain web accessibility compliance, as part of the purchasing process for both new products and renewals.

As part of the process, Procurement passes on high risk products and services to the security and/or accessibility review committees within MSU IT. The respective review committees perform a review and may follow up with university purchasers as needed for additional information or partnership in the purchase’s implementation based on the product or service, vendor/service provider, and what is discovered in their review. 

How it Works

1.  Complete the IT Readiness form download and attach it to the purchasing requisition (or provide it to the appropriate Procurement agent). The process will not move forward without it.

2. Procurement submits applicable products and services to the security and/or accessibility review committees within MSU IT. 

3. The respective committees perform a review and may follow up with university purchasers as needed for additional information or partnership in the purchase's implementation. 

4. Procurement forwards all final reviews and recommendations to university purchasers.

Involve Procurement Early

It is important to involve Procurement early in product selection and renewals. This allows adequate time to conduct the reviews and implement any recommendations necessary to complete the purchase and maintain any project timelines.

For purchasing questions or concerns, please contact Procurement at (517) 355-0357 . For specific accessibility or security questions, contact webaccess@msu.edu or ithelp@msu.edu.

Note that "free" software still constitutes a binding contract to the university. Please contact Procurement before accepting any terms and conditions.

Additional Resources

MSU Technology Guidelines and Policies
Institutional Data Policy