PCard

About

The MSU PCard, a MasterCard® product, is designed to allow for the direct procurement of low-dollar, low-risk purchases by faculty and staff through the use of a credit card. The PCard program increases efficiency by eliminating the need for small dollar requisitions, disbursement vouchers and petty cash funds.

Questions? Contact the PCard team at (517) 884-6080.

Card missing? Follow our Job Aid on Reporting a Lost or Stolen PCard.


PCard purchases result in quicker turnaround time, greater flexibility in ordering, and reduced paperwork. The PCard is to be used for purchases up to or equal to $5,000 (with a monthly spending limit of $25,000).* There are restrictions with the use of the PCard (i.e. personal use, travel, capital assets, radioactive material, etc.). For a complete list of the restrictions, as well as other information regarding the PCard, see the PCard Manual.

Card applications are submitted through the Finance System. Prior to issuance of a PCard, prospective cardholders are required to complete online training. Financial transactions are processed in the Finance System.

*PCard cardholders may apply for an extended single purchase limit of $9,950 (with a monthly spending limit of $50,000) with fiscal officer approval.


PCard Training Video

This video explains how to use an MSU PCard (50:41).

 

Amazon Business

/pcard/amazon/
Using a PCard in Spartan Marketplace's Amazon Business account.

PCard Application

PCard Application
Complete and submit an application in the Finance System.

PCard Forms

PCard Forms
How to change information, cancel a PCard, and more.

News

Nov 17 2022

Thanksgiving Closures at UPL

University Procurement and Logistics will be closed Thursday, November 24, and Friday, November 25, 2022, for Thanksgiving break. Due to the extended weekend, Logistics will not accept hazardous materials shipments—including any shipments with dry ice—on Wednesday, November 23, 2022.
Oct 12 2022

MSU to launch new procure-to-pay system

As part of University Procurement and Logistics’ commitment to providing excellent service experiences, we are pleased to announce upcoming process improvements. UPL will be launching SAP Ariba®—a complete procure-to-pay system that is designed to enhance buying and invoicing efficiencies.
Mar 22 2022

New Cognos/BI Reports

The Supply Chain Analytics team recently launched three new Cognos/BI reports to assist UPL's campus partners responsible for PCards and/or capital assets.
Mar 01 2022

PCard policy and process improvements now in effect

Policy and process improvements to the MSU PCard program announced earlier this year became effective on March 1, 2022. These changes allow MSU cardholders to have more flexibility in purchasing low-dollar, low-risk items, as part of UPL's commitment to providing excellent service experiences.
More News

FAQS

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