Event Material Management

Logistics handles materials sent to conferences, exhibits, and events at Michigan State University—housing them in a secure, climate-controlled environment. MSU departments who are interested in using our Event Material Management services are asked to email Susan Fennell, Logistics operations supervisor, or call (517) 884-6202 in advance of the event.

A grouping of wooden storage boxes inside a warehouse

Shipping packages TO an event

Pay for the Event Material Management services via credit card prior to shipping materials to Michigan State University. Include the event name, event date, date materials will arrive, and the number of packages being delivered to MSU Central Shipping and Receiving and returning to you.

Plan for your packages to arrive at MSU Central Shipping and Receiving one to five business days prior to the event. Timely delivery of packages received the day of the event cannot be guaranteed.

Label all boxes

[insert company name], [insert event name]

Date: [insert event date]
Container: [insert number] of [insert number]

Tracking your materials

MSU Logistics will receive, store, and deliver your materials to the event. Track your shipment(s) on the carrier's website to see if it was delivered to MSU. Once received on campus, packages can be tracked by entering your carrier's tracking number (UPS, FedEx, etc.) in our U-Track system. Please bring your tracking number to the event.

Shipping packages FROM an event

University Procurement and Logistics will retrieve your packages after the event and arrange pick up by the delivery service provider you have specified (UPS, FedEx, etc.). Prepaid return shipment labels are required. Affix the labels to the packages and make a note of the tracking number.

Upcoming Events