Finance + Analytics

Emailing Invoices
We are aware that some supplier invoices that have been mailed to offices are not being forwarded to Accounts Payable for processing, particularly in instances where staff are working remotely. So that we are processing invoices efficiently and in line with the terms and conditions of the purchase order, please communicate to your suppliers to send Accounts Payable the invoices via email to MSUPAY@msu.edu.
View specific instructions for submitting invoices to Accounts Payable.
Accounts Payable processes invoice payments for purchases made through the Finance System. Purchase order payments are made based on the terms negotiated between Procurement and the supplier.
Invoices are electronically routed in the Finance System for payment approval and departmental retention. Supplier check information is readily accessible.

News
Thanksgiving closures at UPL
University Procurement and Logistics will be closed Thursday, November 24, and Friday, November 25, 2022, for Thanksgiving break. Due to the extended weekend, Logistics will not accept hazardous materials shipments—including any shipments with dry ice—on Wednesday, November 23, 2022.MSU to launch new procure-to-pay system
As part of University Procurement and Logistics’ commitment to providing excellent service experiences, we are pleased to announce upcoming process improvements. UPL will be launching SAP Ariba®—a complete procure-to-pay system that is designed to enhance buying and invoicing efficiencies.New Cognos/BI Reports
The Supply Chain Analytics team recently launched three new Cognos/BI reports to assist UPL's campus partners responsible for PCards and/or capital assets.FAQS
- How do I find a check number?Go into the Payment History tab of the purchase order and click on the red Disbursement Info button.
- How does a supplier report a lost check?
Suppliers must complete and submit the Lost Check Form immediately for checks that was never received, or was lost, stolen, or destroyed.
- How can I tell if an invoice has been processed?Look in the Payment History tab of the purchase order.
- How can I find out if a check has been cashed?Call MSU Financial Analysis at (517) 355-5029.