Welcome to Accounts Payable

Service Updates:

Check and ACH Payments

In alignment with the Office of the Controller’s processing schedule, Accounts Payable will cut checks and process ACH payments on Tuesdays and Thursdays. The change is effective on November 1, 2021.

Rush Payment of Invoices

To expedite a supplier payment, MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

  • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
  • Indicate "RUSH" in the email subject line
    • Example: RUSH - PO#345678 James Company
  • Include the accounting string that Accounts Payable will charge the $15 special handling fee to in the email body

No other method of rush payment notice will be accepted. Checks or ACH payments for rush requests will only be cut or processed on Tuesdays and Thursdays, effective November 1, 2021.

Check Pickup

Checks marked as “Hold for Pickup” can be picked up at the Angell Building, 166 Service Rd., on Tuesdays and Thursdays from 1-3 p.m. MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

  • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
  • Indicate "HOLD FOR PICKUP" in the email subject line
    • Example: HOLD FOR PICKUP - PO#345678 James Company
  • Indicate a preferred pickup time (to be confirmed by Accounts Payable)

At this time, we are also asking that you evaluate the need for a Hold for Pickup check. As an alternative, we would be happy to mail the check via intercampus mail or USPS. Please consider this as an optimal choice.

Emailing Invoices

We are aware that some supplier invoices that have been mailed to offices are not being forwarded to Accounts Payable for processing, particularly in instances where staff are working remotely. So that we are processing invoices efficiently and in line with the terms and conditions of the purchase order, please communicate to your suppliers to send Accounts Payable the invoices via email to MSUPAY@msu.edu.

View specific instructions for submitting invoices to Accounts Payable.


Accounts Payable processes invoice payments for purchases made through the Finance System. Purchase order payments are made based on the terms negotiated between Procurement and the supplier.

Invoices are electronically routed in the Finance System for payment approval and departmental retention. Supplier check information is readily accessible.

Contact AP

/finance-analytics/accounts-payable/contact-ap/
Find out who to contact for assistance, based on supplier name.

Submitting Invoices

Submitting Invoices
Submit invoices by following specific instructions.

Services

Services
PO payments, wire transfers, emergency and supplier refund checks.

News

Nov 21 2022

UPL to close for winter break

University Procurement and Logistics will be closed in alignment with the university's winter break from December 23, 2022, through January 2, 2023. We will reopen and all services will resume (with potential delays) on Tuesday, January 3.
Nov 17 2022

Thanksgiving closures at UPL

University Procurement and Logistics will be closed Thursday, November 24, and Friday, November 25, 2022, for Thanksgiving break. Due to the extended weekend, Logistics will not accept hazardous materials shipments—including any shipments with dry ice—on Wednesday, November 23, 2022.
Oct 12 2022

MSU to launch new procure-to-pay system

As part of University Procurement and Logistics’ commitment to providing excellent service experiences, we are pleased to announce upcoming process improvements. UPL will be launching SAP Ariba®—a complete procure-to-pay system that is designed to enhance buying and invoicing efficiencies.
Mar 22 2022

New Cognos/BI Reports

The Supply Chain Analytics team recently launched three new Cognos/BI reports to assist UPL's campus partners responsible for PCards and/or capital assets.
More News

FAQS

More FAQ