Finance + Analytics

Welcome to Accounts Payable

Service Updates:

Check and ACH Payments

In alignment with the Office of the Controller’s processing schedule, Accounts Payable will cut checks and process ACH payments on Tuesdays and Thursdays. The change is effective on November 1, 2021.

Rush Payment of Invoices

To expedite a supplier payment, MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

  • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
  • Indicate "RUSH" in the email subject line
    • Example: RUSH - PO#345678 James Company
  • Include the accounting string that Accounts Payable will charge the $15 special handling fee to in the email body

No other method of rush payment notice will be accepted. Checks or ACH payments for rush requests will only be cut or processed on Tuesdays and Thursdays, effective November 1, 2021.

Check Pickup

Checks marked as “Hold for Pickup” can be picked up at the Angell Building, 166 Service Rd., on Tuesdays and Thursdays from 1-3 p.m. MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

  • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
  • Indicate "HOLD FOR PICKUP" in the email subject line
    • Example: HOLD FOR PICKUP - PO#345678 James Company
  • Indicate a preferred pickup time (to be confirmed by Accounts Payable)

At this time, we are also asking that you evaluate the need for a Hold for Pickup check. As an alternative, we would be happy to mail the check via intercampus mail or USPS. Please consider this as an optimal choice.

Emailing Invoices

We are aware that some supplier invoices that have been mailed to offices are not being forwarded to Accounts Payable for processing, particularly in instances where staff are working remotely. So that we are processing invoices efficiently and in line with the terms and conditions of the purchase order, please communicate to your suppliers to send Accounts Payable the invoices via email to MSUPAY@msu.edu.

View specific instructions for submitting invoices to Accounts Payable.

Accounts Payable processes invoice payments for purchases made through the Finance System. Purchase order payments are made based on the terms negotiated between Procurement and the supplier.

Invoices are electronically routed in the Finance System for payment approval and departmental retention. Supplier check information is readily accessible.

Contact AP

/finance-analytics/accounts-payable/contact-ap/
Find out who to contact for assistance, based on supplier name.

Submitting Invoices

Submitting Invoices
Submit invoices by following specific instructions.

Services

Services
PO payments, wire transfers, emergency and supplier refund checks.

News

Oct 14 2021

Updates to Accounts Payable procedures

In alignment with the Office of the Controller’s processing schedule, Accounts Payable will cut checks and process ACH payments on Tuesdays and Thursdays. The change is effective on November 1, 2021.
Apr 06 2021

FY21 Year-end June 30

The year-end of fiscal year 2021 is quickly approaching! A complete list of FYE accounting procedures—including Procurement, Capital Asset Management, Accounts Payable, and more—is available on the MSU Office of the Controller website.
More News

FAQS

  • How do I submit an invoice if I want to pick up the check?

    Checks marked as “Hold for Pickup” can be picked up at the Angell Building, 166 Service Rd., on Tuesdays and Thursdays from 1-3 p.m. MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

    • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
    • Indicate "HOLD FOR PICKUP" in the email subject line
      • Example: HOLD FOR PICKUP - PO#345678 James Company
    • Indicate a preferred pickup time (to be confirmed by Accounts Payable)

    At this time, we are also asking that you evaluate the need for a Hold for Pickup check. As an alternative, we would be happy to mail the check via intercampus mail or USPS. Please consider this as an optimal choice.

  • How do I submit an invoice for rush payment?

    To expedite a supplier payment, MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

    • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
    • Indicate "RUSH" in the email subject line
      • Example: RUSH - PO#345678 James Company
    • Include the accounting string that Accounts Payable will charge the $15 special handling fee to in the email body

    No other method of rush payment notice will be accepted. See the Manual of Business Procedures Section 74 for additional information on rush payment processing. 

  • Can invoices be submitted via email?

    Yes! Note: the email addresses below are for invoice submission only—no other correspondence.

    To submit invoices via email, please follow these steps.

    Suppliers

    • Prepare each invoice as a separate PDF file.
    • Send only one invoice per email.
    • In the email subject line, include the PO number and the vendor name.
    • Suppliers: Send email to MSUPAY@msu.edu

    MSU Departments

    • Prepare each invoice as a separate PDF file.
    • Send only one invoice per email.
    • In the email subject line, include the PO number and the vendor name.
    • For expedited payment, put "Urgent" in the subject line and the account number to charge in the body of the email.
    • MSU departments: Send email to USAP@msu.edu
More FAQ