Payments

Welcome to Accounts Payable

Check and ACH Payments

In alignment with the Office of the Controller’s processing schedule, Accounts Payable will cut checks and process ACH payments on Tuesdays and Thursdays. 

Rush Payment of Invoices

To expedite a supplier payment, MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

  • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
  • Indicate "RUSH" in the email subject line
    • Example: RUSH - PO 345678 James Company
  • Include the accounting string that Accounts Payable will charge the $15 special handling fee to in the email body

No other method of rush payment notice will be accepted. Checks or ACH payments for rush requests will only be cut or processed on Tuesdays and Thursdays.

Check Pickup

Checks marked as “Hold for Pickup” can be picked up at the Angell Building, 166 Service Rd., on Tuesdays and Thursdays from 1-3 p.m. MSU departments must email the invoice to Accounts Payable at UPL.AP@msu.edu. The email must:

  • Be received by 10 a.m. to be processed the same day (if Tuesday or Thursday)
  • Indicate "HOLD FOR PICKUP" in the email subject line
    • Example: HOLD FOR PICKUP - PO 345678 James Company
Close-up of the totals section of an invoice

Emailing Invoices

We are aware that some supplier invoices that have been mailed to offices are not being forwarded to Accounts Payable for processing, particularly in instances where staff are working remotely. So that we are processing invoices efficiently and in line with the terms and conditions of the purchase order, please communicate to your suppliers to send Accounts Payable the invoices via email to MSUPAY@msu.edu.

View specific instructions for submitting invoices to Accounts Payable.

Accounts Payable processes invoice payments for purchases made through the Finance System. Purchase order payments are made based on the terms negotiated between Procurement and the supplier.

Invoices are electronically routed in the Finance System for payment approval and departmental retention. Supplier check information is readily accessible.